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Annual Report and Accounts

 

The Trustees of Poppleton Methodist Church present their Annual Report and Accounts for the period 1st September 2017 to 31st August 2018

 

Charity Commission: Registered Number 1179142

Official address: Poppleton Methodist Church, The Green, Upper Poppleton, York YO26 6DP

Governing documents of the Methodist Church: The Deed of Union (1932) and Methodist Church Act (1976)

 

Mission Statement

 

Section 4 of the Methodist Church Act 1976 states:

The purposes of the Methodist Church are and shall be Purposes deemed to have been since the date of union the advancement of —

(a) the Christian faith in accordance with the doctrinal standards and the discipline of the Methodist Church;

(b) any charitable purpose for the time being of any Connexional, district, circuit, local or other organisation of the Methodist Church;

(c) any charitable purpose for the time being of any society or institution being a society or institution subsidiary or ancillary to the Methodist Church;

(d) any purpose for the time being of any charity being a charity subsidiary or ancillary to the Methodist Church.

 

The Mission Statement of Poppleton Methodist Church, based on “Our Calling” from the Methodist Church is encompassed in four pillars, as follows:

Pillar 1: Worship

Vision Our worship will be appealing and relevant to all age groups and people will really want to join in.
 

Mission

1.  To enhance the worship experience by exploring various styles of worship.

2.  To be more modern and forward-looking and make services more relevant and related to daily living.

3.  To endeavour to have greater visibility of worship: if it looks interesting people will be more inclined to think it is interesting and come in.  Strap line – “Open the Church, See in, Come in”.

 

Pillar 2: Learning and Caring

Vision Our church experience is enriched through a variety of learning and caring opportunities that will allow us to grow in faith and share God’s love.
 

Mission

1.  To build on the range of groups that meet on a regular basis.

2.  To develop pastoral care, adopting a “Loving neighbour” approach, based on “Visit and Ask and Watch”.

3.  To aspire to be a Powerhouse of Learning, Caring, Mission, Prayer and Deepening Faith.

4.  To ensure our activities are truly inclusive.

 

Pillar 3: Service

Vision Through our service to the community we will make God’s love real to those around us.
 

Mission

1.  To address unsatisfied needs in the community using our gifts to develop our engagement with those around us.

2.  To use the redeveloped premises to offer additional options to the community enabling us to engage and build relationships with more people.

3.  To use the improved facilities to further develop our catering ministry.

 

Pillar 4: Evangelism

Vision Our engagement with the community, and a varied programme of outreach, will encourage more people to explore the Christian Faith.
 

Mission

1.  To ensure we use the new facilities and our landmark location to make people feel comfortable coming on to the premises.

2.  To encourage a whole church welcome and enthusiasm for families and children.

3.  To be more confident in sharing our faith.

4.  To show the community our faith by our actions.

5.  To communicate more effectively with the local community.

All of the above to be undergirded by a commitment to prayer and every-member ministry.

 

Administration of Poppleton Methodist Church

 

The Church is held on the 1976 Model Trust by the Trustees for Methodist Church Purposes and members of the Church Council also act as Managing Trustees of Poppleton Methodist Church.  Subsequent to its application to the Charities Commission, Poppleton Methodist Church was registered on 11th July 2018 as a stand-alone charity established for charitable purposes only for the public benefit.

 

Managing Trustees, who are also members of Church Council, at 31st August 2018, are as follows:

 

Chairman                      Rev Ian Hill

Secretary                      Chris Boothman

Treasurer                      John Morrison (also representative to Circuit Council)

Pastoral Secretary       Marilyn Ingle

Church Stewards

Chris Boothman

Bev Chanley

Wendy Heap

Moira Howard

John Middleton

Frances Priestnall

Chris Scholtz

Christine Stephenson (from 27/5/18)

 

Elected Representatives

Hazel Antill

Moira Dacker

George Ibbotson

Marilyn Ingle

Brian Latto

Sue Lynn

Ruth Morrison

John Perkin

Sue Perkin

Adrian Radford

Alan Wright

 

Representatives appointed by the Council

 

Steven Boothman          Property Steward

Jenny Cookson              Mission Committee

Sue Cushing                  Coffee/Tea on the Green and Catering

Sheila Latto                    Fund Raising

Stephen Peaker             Chairman of F&P Committee

Peter Scholtz                  RUACH

Judith Wright                  Worship Leader

 

Other appointments to Church Council, who are not Trustees

Don Wilson – Ecumenical Anglican Representative.

 

The following Church Council members retired on 27th May 2018: Margaret Bushby, Iris Rough, Janet Stockley, Ian Stockley.

 

The Church Council will appoint annually all Church Officers as determined from time to time by the Council whether on the nomination of a committee or otherwise; all such appointments being for the year commencing 1 May, apart from the Church Treasurer, whose appointment will commence on 1 September. The Council will also appoint the committees of the Church, again, as from 1 May each year. Elected Church Council members are appointed by the Annual Church meeting at which all church members are eligible to vote.

 

The Minister’s Report

My first year here has been spent getting to know the church and community and trying to build on the strengths already evident here.

It seems to me that the church is in good heart: finances are stable, attendances at services and other activities have held up well and show some signs of growth.  Numbers do not tell the whole story anyway and it is perhaps more important that there seems to be a positive spirit and a welcoming atmosphere.

We are blessed with a number of capable people looking after our finances, property, room bookings, catering and fund-raising.  We have a good team of stewards, now further strengthened.  We have people with vision and commitment furthering our mission with various sections of our community and raising funds and awareness in respect of the wider mission of the church.

We will be launching our new Vision and Mission Statement in September, and hope this will inform and focus our work in the years ahead.

It was agreed that we should purchase the new hymn book ‘Singing the Faith’ and this will also be launched in September 2018 to give new impetus to our worshipping life and bring us into line with other churches in the Circuit and Connexion.

A number of long-standing members have died during the year, but others have joined us, and quite a few regular attenders have expressed an interest in taking the step of becoming full members later in the year.  I expect the net result to be that our membership will be roughly the same as last year by the time membership cards are next issued in January (approximately 120).

Our work among younger people continues to concern us.  Numbers at our ‘Club Tree House’ have been very small, despite valiant efforts by the leaders.  We have experimented with seasonal special events for younger children, and these have been appreciated, but have also only attracted relatively small numbers.

My own response is that we have to be realistic and accept that our most productive work at the moment is with older people.  We are still attracting new people to Coffee/Tea on the Green; numbers at the Women’s Fellowship have grown (partly because of the closure of other village organisations); a new partnership is possibly opening up with Dementia Forward to base some of their work around one or more of our events.

Although our focus is on our ‘RUACH’ redevelopment, we have to keep the existing premises welcoming and functional until that project comes to fruition.  Therefore, a number of improvements have been made for both safety and comfort; for instance, there are new carpets in the church and new heaters in the Yellow Room (the need for the latter being brought to our attention by the very severe winter).

Overall, my assessment of the health of the church is very positive, and I hope to see us continue to build on this firm base in the light of our new Vision and Mission Statement.

Ian Hill

Reports from Committees and Groups on the life of the Church in 2017-2018

Mission Committee –

  • An Easter family event was well attended, and a picnic is planned for the Under 5’s and their families.
  • Also planning a Harvest crafts afternoon for Saturday 6th October.
  • Supported Christian Aid by holding a successful Ecumenical ‘Big Brekkie’
  • Continue to support Action for Children and recently welcomed a guest speaker from this charity.
  • The Friday youth group has recently relaunched with 2 young people and it is hoped that this number will increase
  • Our monthly magazine, Tapestry, continues as a valuable form of outreach but more input is needed from all if this publication is to continue.

 

Fund Raising Committee – The Spring Fair raised £1,503 and proceeds from Sports Day amounted to £360 for Church funds and £287 for RUACH.  Forthcoming events are Yard Sale on Saturday 16th June and a concert by York Musical Theatre Company on Friday 20th July.  Preparations are in hand for the Auction at The Tithe Barn on Friday 28th September. This is a major event calling for everyone’s involvement.

Kenya Team – The Church has had a very successful year in supporting our partner Churches through prayer and fund-raising for their community projects.  In total £1,126 has been raised and donated through Tearfund.  We feel that the benefits work both ways as our Church grows through working with God in developing our faith as well as that of our neighbours.  We would very much like to arrange a trip to visit the Churches in Kenya and to see the work they do.

Tuesday Concern – Concern is a small group of about twelve who meet together for half an hour each week to reflect on some verses of scripture and pray. From the prayer handbook we pray for those overseas and in other districts and then pray for people in our own community in special need. It is an opportunity for each person to bring particular concerns to share, and to pray for those beyond the group, families and friends, local or far away. We pray too for local businesses who have sought our prayers.

Ecumenical – We have continued to work closely with our Anglican partners. The ‘Club Tree House’ work with young people is a joint venture.  We have also shared regular ‘official’ United Services, plus ‘unofficial’ sharing in each other’s evening services.  The joint Pentecost event on the Village Green was well-supported.  Many of our other activities are supported by people from the Anglican and other churches.

RUACH (redevelopment scheme) –

  • The committee continues to meet to agree onward actions with emphasis on fund raising.
  • Work is ongoing to complete further grant applications.
  • A representative from the Connectional grants awarding body visited on 6th February to give feedback/advice as to how to strengthen our case before re-submission. His suggestions will be incorporated into our application.
  • The open meeting on Sunday 25th February to discuss our ongoing vision and mission statements for the whole RUACH project was very well attended and information/ideas gathered will be used in grant applications.  Peter Scholtz was thanked for the enormous amount of time and effort spent cataloguing and producing the output from this meeting.
  • A sub-committee of Peter & Chris Scholtz, Brian Latto and Gill Duxbury led by Ian met to produce our new Mission Statement based on responses at the Open Meeting in February.

 

Craft group – Craft group meets every Wednesday and is open to anyone who would like to come along to join in craft activities old and new. We take on projects to support charities, support church activities and encourage individual creativity.  It also provides opportunity to socialise and support each other.  We have recently enjoyed a coach outing to a rug exhibition, embroidery display and a farm producing wool from their own rare breed sheep.  We look forward to our usual outing for a Christmas afternoon tea together with the art group. Members continue to increase and we welcome all – no craft experience necessary!

Poppleton Methodist Drama Group – ALADDIN 2018 – The Poppleton Methodist Drama Group took everyone back to old China with its 2018 Panto production of Aladdin.  This highly anticipated annual extravaganza pulled together a cast of 27 people from all age groups, – 11 Juniors, 10 teenagers and 6 adults. The on-stage cast were supported by a team of 25 people providing the essential front-of-house and back stage support.  Production started in November 2017 with the read-through and casting. Rehearsals commenced in January 2018 and the 5 productions were staged from Wednesday 14th to Saturday 17th February 2018, including a Saturday matinée.

The productions entertained 364 folks from all age groups from babes-in-arms to the more mature end of the spectrum. The production raised £2,289 from ticket sales, raffle and refreshment. After expenses of £450, the production realised a profit of £1,839.  As with normal practice the majority is to be distributed to the Methodist Church and local charities. This year the charity was the RUACH Programme. £500 is to be donated to Poppleton Methodist Church and £800 to RUACH. A slightly larger sum than normal was retained by the Drama Group to fund the future outlay needed when the RUACH Programme delivers the new stage.

The 2019 Production will be Sinbad the Sailor. The read-through and casting will be in November 2018, and rehearsals will start in January 2019. The production will run from Wednesday 27th February to Saturday 2nd March 2019.

Women’s Fellowship – Membership is now 59, but only 49 are able to attend.  However, those who cannot attend are still in our thoughts and receive Birthday Cards. The over 60s closed recently so their members have joined us.  We usually get about 25 to 28 at each meeting. Our last meeting was on 22nd of June when we finished with a strawberry tea.   Meetings will start again in September.

CAMEO – Cameo meets every 2nd Wednesday of the month at 7.30 pm and all are welcome to Come and Meet Each Other.  Visiting speakers are arranged and there is always the opportunity to socialise afterwards over tea, coffee and biscuits.  We currently have about 30 members and visitors are always made to feel very welcome.  The programme for this year includes a wide variety of speakers covering diverse topics including travel, music, history and the railway.

Coffee & Tea On The Green – Coffee on the Green continues providing a welcoming environment for both villagers and visitors whilst raising money for general church funds. The hall is regularly packed Tuesday mornings, when people of all ages value this chance to chat over coffee and cake.

Tea on The Green on Friday afternoons continues to thrive with the young mums group and the elderly Poppletonians group full of praise for the volunteers who serve them.  Whilst we still struggle for staff we will try and keep open as often as we can over the summer and thank those who have offered help.  Our regular Charity Saturdays supported Mission for Britain in July and Dementia Forward in August.

Other Community Groups meeting regularly on the Church Premises include:  Poppleton Under 5s (playgroup), Luncheon club, WI, Table Tennis Club, Quilters group, Rhapsody Regalers (choir), Art group, York Musical Theatre Company (plus, one-off use for children’s parties etc.).

 

Financial Report

General unrestricted Church income and expenditure

Income. –  Over the year, the total offerings and tax recovered has remained broadly the same as last year.  The number of people making their regular contributions by standing order has increased so we received about £2,200 more income that way, with a reduction in the cash and cheques income of about £1,000, Other donations reduced by about £1,000 (gifts, funeral collections and donations from some user groups).

With letting income, here was a slight fall of about £400 in the room hire costs, an extra weekly session for the playgroup but fewer children’s parties and other functions,

Included in ‘Other Receipts’, Coffee and Tea on the Green remitted net income of nearly £7,500, up from £5,800 last year.  We did not receive any legacies or large donations for Church funds in 2017-8, accounting for the overall reduction in ‘Other Income’, year on year.

Interest payments included £880 from TMCP (Methodist Trustees) where the bulk of our legacies are held.

Expenditure – The main increase in expenditure was in repairs and maintenance as well as replacement of equipment – up from £1,800 to £11,900. This was mainly due to work required following the inspections and reports from the fire service as well as Methodist Insurance. New fire doors and electronic closures as well as electrical work was needed on the fuse box and the emergency lighting. We also replaced the photocopier which was beyond economic repair and we have new carpeting in the Chapel.

Church Council agreed to move to the new Methodist hymnbook “Singing the Faith” and the purchase of these cost £1,000.  However donations from church members and others has almost entirely covered this cost. There have been slight increases in Insurance costs and water and refuse charges, and a larger increase in Wifi and internet charges as we previously received a reduced rate. The electricity charges are also higher as we have now corrected previous under payments. For the next 2 years, the price is going to be much higher (£4,000) as we have had to move to a new higher fixed rate.

We made donations to Methodist Charities totalling £2,350.

In addition to this, the Church has received and passed on money raised by fundraising and donations at funerals and other events totalling £2,608 (none of these are included in the main accounts as we passed on to the designated organisation, exactly the sums received). Included in the total are collections of £1,125 for Tear Fund to support our Kenya partner Churches and £147 for Mission in Britain.  Funeral collections and donations following disaster appeals totalled £1,335.

Balance – The balance of unrestricted income and expenditure for the year shows a deficit of £292. However, as noted above, income includes £880 for interest on the legacies held on our behalf with the Methodist trustees in Manchester. Your treasurer believes that the legacy money is intended to be used for our building project, so feels that the interest on this sum should not be considered as long-term Church income. It must be included as general income until it is formally transferred to the building fund. I therefore suggest that the working deficit is around £1,170 on the whole year. Members may wish to consider their regular giving as this is not sustainable in the long term. It is hoped the next year’s expenses do not include such high repair and replacement expenses.

 

Ruach (Restricted) Fund

The Ruach Building project restricted fund received an overall total of £58,440 in the year. This includes bank interest as well as gift aid received on the donations.

Apart from gift aid recovery, a total of £17,450 was raised locally from donations and fundraising events. The Hymnathon raised around £3,000, and the regular quizzes raised around £2,000. Much of the rest is from catering and sales.

Also included is a total of £38,250 from grants – £25,000 from Methodist Insurance, £12,000 from All Churches Trust, £1,000 from Shepherd Construction and £250 from W Birch (Builders).  There were no ‘conditions for repayment’ attached to these grants.

There were expenses in the year totalling £1,680, for surveys, general advice and architect’s fees.

In addition, we have been awarded grants from York Methodist Circuit and the District totalling £100,000 which can be drawn upon once the construction starts and as such is not included in the results for the year to 31st August 2018.

Other assets – At the same time as the sale of the Manse next door to the Chapel, the York circuit transferred part of the Manse garden into Church ownership, so providing land for the construction. This is not reflected n the Church accounts as the Circuit owned both premises, and now has a larger area allocated to the Chapel. The new area has been fenced off, the costs of doing so are included in the Ruach expenditure.

 

The Trustees Annual Report and Accounts on pages 1 to 8 were approved by the Trustees on 24 January 2019 and signed on their behalf by:

[Signed by Revd Ian Hill & Dr John Morrison post approval at meeting on 24th January 2019]

 

Revd Ian Hill (Chairman of Trustees and of Church Council)              and                 Dr. John Morrison (Treasurer)

 

 

 

 

 

 

POPPLETON METHODIST CHURCH

TRUSTEES’ ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2018

5.  NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2018
5.1.  ACCOUNTING POLICIES
Basis of preparation
The Accounts of Poppleton Methodist Church (‘PMC’) have been prepared in accordance with the Charities Act 2011, The Methodist Church Act 1976 and principles in ‘The Constitutional Practice and Discipline of the Methodist Church’, using the Receipts & Payments basis.  Receipts and Payments include income as received and expenditure when irrevocably paid.  The Accounts include all transactions, assets and liabilities for which PMC is responsible in law.  They don’t include accounts of Internal Organisations as detailed in Table 4, nor those of informal gatherings of Church members.
The Accounts for the year ended 31 August 2017 were drawn up on a Receipts and Payments Basis rather than an Accruals Basis, supported by the dispensation granted by The Connexional Team of The Methodist Church.

 

The dispensation in 2017 was granted on the following basis: Poppleton Methodist Church was not at that time a separate Registered Charity in its own right, but was part of the registered charity that includes the York Circuit. Normal income levels are under £100,000, and as such the accounts and returns have historically been completed on the Receipts and Payments Basis. Receipts for the year to 31 August 2017 were unusually increased over normal levels by some specific fundraising, but mainly through receipt of legacies totalling £181,000. The Trustees are not expecting legacies of this size in the future and believe the income levels and circumstances in the year to 31 August 2017 were a one-off and unlikely to be repeated in the future.

Funds
Unrestricted funds represent the General Funds which are not subject to any special restrictions regarding their use, and are available for application to the general purposes of PMC.  These include funds designated for a particular purpose by PMC.
Restricted funds represent a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and b) donations or grants received for a specific object or invited by PMC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The Trustees do not always invest separately for each fund. Where there is no separate investment, interest is apportioned to individual funds on an average balance basis.
Restricted funds entirely comprise the RUACH Building Project.  In addition, funds raised specifically for designated charities or missionary work is segregated and paid over directly to the charity or mission.  There are no endowment funds.
Fixed assets
The value of the land and buildings forming the Methodist Chapel and Church Hall are not included in these finanical statements as they are included in the financial statements of York Methodist Circuit Charity No.1134381.

 

Fixtures and fittings as well as enhancements to the buildings forming the Methodist Church and Church Hall are fully expensed in the year the invoices are settled.

Cash Assets
In addition to Cash held in banks, some Cash is held in interest bearing Deposit Accounts at Methodist Chapel Aid Limited and with the Central Finance Board of the Methodist Church.

 

In addition, certain legacies received by PMC in 2017 are affected by Section 15(2) of the Methodist Church Act 1976.  As such, these monies are held in trust for the benefit of PMC, but are under the direction of the Trustees for Methodist Church Purposes.  These trust monies are interest bearing but also subject to administration charges.

5.2.  RESERVE POLICIES
For Unrestricted General Funds:  Given the level of recent legacies and the projected expenditure on our RUACH project in the next few years, we propose to maintain a minimum reserve on General Fund of £250,000 at least until 31st August 2019.
For Restricted Funds: The restricted fund represents our savings for the RUACH Building project, which requires flexibility, and a minimum reserve of £10,000 is required at least until 31st August 2019.

 

 

POPPLETON METHODIST CHURCH

TRUSTEES’ ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2018

Independent Examiner’s Report to the Trustees of Poppleton Methodist Church (‘PMC’)
I report on the Accounts contained within the Trustees’ Annual Report of Poppleton Methodist Church for the year ended 31 August 2018, set out on pages 1 to 8.
Respective Responsibilities of Trustees and Independent Examiner
 
The Charity’s Trustees are responsible for the preparation of the Trustees’ Annual Report and Accounts. They consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an Independent Examination is needed.
It is my responsibility to:

i) examine the Accounts under section 145 of the Charities Act;

ii) follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the Charities Act; and

iii) state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report
 
My examination was carried out in accordance with General Directions given by the Charity Commission.

 

An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and the Trustees’ Annual Report, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement
In connection with my examination, no matters have come to my attention:
1)  Which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Charities Act; or to prepare Accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act, have not been met; or
2)  To which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
 

 

Andrew GL Wordie RD BSc ACA
Independent Examiner
The Anchorage
12 Easthorpe Drive
Nether Poppleton
York YO26 6NS
 
24th January 2019